OMTA Job Descriptions

Elected Positions:

Appointed Positions:

PRESIDENT
Elected Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The President is the leader of OMTA and coordinator of the Executive Committee. Presides over monthly EC meetings, prepares agenda in collaboration with all committee heads and EC members. Assigns or negotiates annual conference contract.

JOB OBJECTIVE: Holds the focus and vision of OMTA and articulates planning and activities from that larger perspective.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Be a member of OMTA.

TASKS PERFORMED:
· Attend monthly meetings, annual conference and annual conference planning sessions.
· Request and receive reports from all EC members and committee chairs.
· Confirm adequate financial records.
· Prepare and mail agenda for each meeting.
· Provide assistance, guidance and support for committee chairs.
· Maintain contact, including local visits with Regional Manager and Area Coordinators.
· Answer phone calls and letters from people seeking information about OMTA.
· Refer appropriate items to EC for decision-making process.
· Maintain good working relationship with massage groups in Oregon.
· Welcome people to OMTA events.
· Represent OMTA to public.
· Transfers all presidential information to incoming President.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Organizational experience; group leadership; computer literacy; "people person" with strong communication skills; optimism & enthusiasm.

BENEFITS:
· Attend annual conference for free.
· No dues required while serving as Executive Committee member, and for the year following end of term.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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VICE PRESIDENT
Elected Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: Attends monthly OMTA meetings, presides as President when necessary, works with team to develop policy, guides designated activities and coordinates annual conference.

JOB OBJECTIVE: Support President and Coordinate Annual Conference.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current bylaws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Be a member of OMTA.

TASKS PERFORMED:
· Attend monthly meetings, annual conference and annual conference planning sessions.
· Preside as President when necessary.
· Take on researching particular tasks, issues that need clarifying, action.
· Be accessible to President for consultation, emergency policy.
· Help keep meetings on task and within agreed upon processes.
· Coordinate annual conference (form committee to produce conference; coordinate the conference).
· Transfers all vice-presidential information to incoming Vice President.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Ability to work with a team/collaborative process. Good communication skills. Knowledge of organizations and planning. Good organizing skills are essential, especially for organizing the conference. Computer skills.

BENEFITS:
· Attend annual conference for free.
· No dues required while serving as Executive Committee member, and for the year following end of term.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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SECRETARY
Elected Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Secretary is responsible for taking minutes for the Executive Committee and also handles all correspondence designated by the EC. The Secretary maintains files and records pertaining to OMTA.

JOB OBJECTIVE: Keep organized and orderly files and records, including minutes of meetings.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Be a member of OMTA.

TASKS:
· Attend monthly meetings, annual conference and annual conference planning sessions.
· Take and type minutes of all Executive Committee meetings and send copies to EC via omta-ec@yahoogroups.com e-mail in a timely manner.
· Responsible for all designated correspondence.
· Maintain a file of all correspondence, documents and records pertaining to OMTA and its operation (archives) as well as information useful to its officers and committee members in an organized and orderly manner.
· Transfers all secretarial information to incoming Secretary.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Ability to take minutes during meetings. Strong writing, editing and interpreting skills. Organizational skills necessary for maintaining records. Computer skills. Ability to work with team/collaborative process. Good communication skills.

BENEFITS:
· Attend annual conference for free.
· No dues required while serving as Executive Committee member, and for the year following end of term.
· Fun, creative companionship and networking Opportunity to serve and guide profession.

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TREASURER
Elected Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The treasurer is the custodian of finances for OMTA. Gives regular monthly and quarterly reports regarding the financial status of OMTA. Compiles and oversees annual budget.

JOB OBJECTIVE: Maintain legal financial records for OMTA and communicate current financial status to EC.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process and OMTA operating guidelines.
· Be a member of OMTA.

TASKS PERFORMED:
· Attend monthly meetings, annual conference and annual conference planning sessions.
· Sends monthly treasury report to EC via omta-ec@yahoogroups.com e-mail.
· Maintain files for all revenue and expenses including: administrative, membership, annual conference, workshops, Touchstone, OMTA store, IRS, and treasury.
· Receive all monies from OMTA activities and enter these into financial summary book; deliver them to bank depository.
· Reconcile monthly bank statements and balance checkbook; write and oversee all checks for OMTA business.
· Store receipts and reimbursements forms in folders in OMTA treasury files.
· Prepare monthly, quarterly and year-end reports; submit these to the Executive Committee for review and approval.
· Prepare the annual budget based on the previous year's operating expenses. The budget is to be approved by the Executive Committee at the January meeting, which is at the beginning of the new fiscal year that begins on January 1.
· Transfers all treasury information to incoming Treasurer.

PREFERRED SKILLS: Knowledge and experience with financial record keeping. Ability to use present system of OMTA financial record keeping, including software and equipment owned by OMTA. Good organizer, good personal relations, good communication skills, and computer skills.

BENEFITS:
· Attend annual conference for free.
· No dues required while serving as Executive Committee member, and for the year following end of term.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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MEMBERSHIP
Elected Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Membership Coordinator manages the member database; sends information to new and renewing members; provides regular monthly and quarterly reports to the EC on dues received, expenses and membership census.

JOB OBJECTIVE: Manage memberships records in an orderly and timely manner.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Be a member of OMTA.

TASKS PERFORMED:
· Attend monthly meetings, annual conference and annual conference planning sessions.
· Sends monthly membership report to EC via omta-ec@yahoogroups.com e-mail.
· Answers phone and mail inquiries.
· Maintains change of address and membership information on computer database.
· Supplies labels for Touchstone and other mailings.
· Supplies membership information to Regional Manager and Area Coordinators.
· Sends out renewal notices.
· Processes membership applications; sends out new member packets; sends out certificates and updated information to renewing members.
· Maintains printed forms and stationary supplies.
· Supplies volunteer information to Volunteer Coordinator.
· Supplies information to Webmaster for inclusion onto www.omta.net.
· Transfers all Membership information to incoming Membership Chair.
· Uses present system of OMTA membership data management, including software provided by OMTA.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Good computer skills, good organizer, follows through on tasks. Good personal relations and communication skills.

BENEFITS:
· Attend annual conference for free.
· No dues required while serving as Executive Committee member, and for the year following end of term.
· Fun, creative companionship and networking Opportunity to serve and help guide profession.

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VOLUNTEER COORDINATOR
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: This position receives all the volunteer information from Membership and provides active volunteers for various tasks and events.

JOB OBJECTIVE: Identify suitable volunteers to fulfill tasks assigned and approved by the OMTA Executive Committee.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Be a member of OMTA.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Receive all volunteer information from Membership.
· Set up filing, retrieval system to keep this information available.
· Actively encourage all members to become active.
· Call on volunteers for various mailing parties, seminars, conference committee, fund-raisers, etc.
· Write thank-you notes to active volunteers.
· Report list of active volunteers to EC.
· Set up phone trees for specific events, activities.
· Transfers all volunteer information to incoming Volunteer Coordinator.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Ability to work with a team/collaborative process. Knowledge of organizations and planning. Good communication skills, phone skills, computer skills and organizational skills essential, particularly in getting others energized and excited about possibilities and plans.

BENEFITS:
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: getting volunteers to help run conference(s). Tasks: moving
tables, set up, take down, clean up, organization of raffle, requesting donations from manufactures for raffle items or items for auction at Conference. Send out Rally for the Raffle
postcard on the Wednesday or Thursday of week before conference.
· No dues required while serving as Executive Committee member.
· Fun, creative companionship and networking opportunity to serve and help guide profession.

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AREA REPRESENTATIVE
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: Acts as the primary outreach person for OMTA in their area.

JOB OBJECTIVE: Establishes communication networks within their area and recruits new members.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Some area travel may be necessary (travel reimbursed).
· Be a member of OMTA.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Provide quarterly reports for publication in Touchstone.
· Recruit and set up a working network of LMTs in their area.
· Recruit new OMTA members.
· Work with the EC in planning and development of OMTA activities in their area.
· Travel within the area, if appropriate.
· Send information packets to LMTs to keep them informed of OMTA activities.
· Transfers all area information to incoming Area Representative.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Ability to work with a team/collaborative process. Knowledge of organizations and planning. Good communication skills, computer skills, phone skills and organizational skills are essential, particularly in getting others energized and excited about possibilities and plans. Willingness to travel as OMTA representative.
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: hold a minimum of three area meetings or workshops. Exceptions on a case-by-case basis for holding fewer but large workshops.
· No OMTA dues required while serving as Area Representative.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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TOUCHSTONE EDITOR
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: Touchstone Editor coordinates publication of Touchstone.

JOB OBJECTIVE: Requests, organizes and edits articles for publication to create a professional journal.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Some statewide and within area travel may be necessary (travel reimbursed).
· Be a member of OMTA.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Publish Touchstone three times per year.
· Requests articles from OMTA members and other professionals on topics related to massage.
· Organizes articles, advertising and other material for the designer.
· Recruits and supervises advertising manager.
· Works with a professional designer who lays out Touchstone for printing.
· Transfers all Touchstone information to incoming Editor.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Excellent writing and editing skills. Ability to work with a team/collaborative process. Knowledge of organizations and planning. Good communication skills, computer skills, phone skills and organizational skills are essential, particularly in getting others energized and excited about writing articles for Touchstone.

BENEFITS:
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: produce three issues per year of Touchstone.
· No OMTA dues required while serving as Touchstone Editor.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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WEBMASTER
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Webmaster maintains OMTA's web site and appropriate links.

JOB OBJECTIVE: Keeps OMTA's web site current, accurate and exciting.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Familiar with OMTA's Mission, Vision, and Objectives.
· Be a member of OMTA.
· Familiar with the internet and capable of building and maintaining a web site.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Maintains the OMTA web site per instructions of the OMTA EC.
· Transfers all website information to incoming Webmaster.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Excellent writing, editing skills and computer skills. Good communication skills, phone skills and organizational skills are essential.

BENEFITS:
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: Keep website current with changes submitted by other EC Positions and follow the policies of the Executive Committee.
· No OMTA dues required while serving as Webmaster.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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Advertising Manager
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Advertising Manager solicits and manages advertising for Touchstone.

JOB OBJECTIVE: Communicates with advertisers and potential Touchstone advertisers.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Familiar with OMTA's Mission, Vision, and Objectives.
· Be a member of OMTA.
· Familiar with the internet and e-mail.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Performs Advertising Manager duties per instructions of the OMTA EC.
· Answers questions from prospective advertisers.
· Mails a flyer to all prospective advertisers in advance of issue deadline for each issue.
· Sends itemized report and money collected from advertisers to Treasurer.
· Solicits new ads for Touchstone.
· Transfers all Advertising Manager information to incoming Advertising Manager.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Excellent communication skills, phone skills and organizational skills are essential. Must be able to work with deadlines.

BENEFITS:
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: $300 in new advertising per year.
· No OMTA dues required while serving as Advertising Manager.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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Librarian
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Librarian maintains OMTA's library of books, videos, CDs, DVDs and other materials.

JOB OBJECTIVE: Keeps OMTA's Library records current and accurate.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Familiar with OMTA's Mission, Vision, and Objectives.
· Be a member of OMTA.
· Familiar with computerized databases and capable of building and maintaining a computerized database of library materials.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Maintains the Library per instructions of the OMTA EC.
· Responds to requests and return deadlines in an accurate and timely manner.
· Transfer all Librarian information to incoming Librarian.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Excellent computer skills. Good communication skills, phone skills and organizational skills are essential. Must be able to work with deadlines.

BENEFITS:
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: maintain media, provide a timely response to member requests. Provide digital pictures and short descriptions of items in library to Webmaster. Send out requests for donations of books, music and videos. Send in applications to become book reviewer for trade magazines with reviews will be published on www.omta.net.
· No OMTA dues required while serving as Librarian.
· Fun, creative companionship and networking opportunity to serve and guide profession

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Store Manager
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Store Manager finds sources for purchases, maintains physical and accounting inventory, transports inventory to Conference and where requested by the EC, displays inventory for sale, collects monies to turn over to Treasury.

JOB OBJECTIVE: Keeps Store inventory accurate, up to date, stored in manner protecting products and to facilitate product sales.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Familiar with OMTA's Mission, Vision, and Objectives.
· Be a member of OMTA.
· Familiar with the internet and e-mail.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Performs Store Manager duties per instructions of the OMTA EC.
· Answers questions from prospective customers.
· Submits all proposals for purchasing new items to EC. All purchases over $50 must be pre-approved by the EC.
· Sends itemized report and money collected from customers to Treasurer.
· Transfers all Store Manager information to incoming Store Manager.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Excellent communication skills, phone skills and organizational skills are essential. Must be able to work with deadlines.

BENEFITS:
· May attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: $300 in new sales per year.
· No OMTA dues required while serving as Store Manager.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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Conference Registrar
Appointed Position

REPORTS TO: OMTA Executive Committee (EC).

JOB SUMMARY: The Conference Registrar maintains accurate records of Conference registrees, sends necessary correspondence, sends and confirms contracts with presenters, makes cabin assignments and class lists.

JOB OBJECTIVE: Keeps OMTA's Annual Conference records current and accurate.

REQUIREMENTS:
· Current license as LMT.
· Read and be familiar with current by-laws.
· Agree to follow code of ethics, mission statement, vision, goals and decision-making process.
· Agree to follow OMTA operating guidelines.
· Familiar with OMTA's Mission, Vision, and Objectives.
· Be a member of OMTA.
· Familiar with computerized databases and capable of building and maintaining a computerized database of conference attendees, classes and cabin assignments.

TASKS PERFORMED:
· Attend Annual Conference planning meetings.
· Report regularly to EC via omta-ec@yahoogroups.com e-mail.
· Maintains the Conference records per instructions of the OMTA EC.
· Responds to requests from potential attendees and presenters in an accurate and timely manner.
· Transfer all Conference Registrar information to incoming Conference Registrar.
· Checks or cash for OMTA: must send photo copy or scanned image of bill serial numbers or checks to the treasurer. Cash copies will have a notation of who paid and what it was for.

PREFERRED SKILLS: Excellent computer skills. Good communication skills, phone skills and organizational skills are essential. Must be able to work with deadlines.

BENEFITS:
· Attend annual conference for free or at a discount at the discretion of the elected EC. Criteria for free attendance: maintain records, provide a timely response to requests.
· Additional benefits may include payment for each paid participant.
· No OMTA dues required while serving as Conference Registrar.
· Fun, creative companionship and networking opportunity to serve and guide profession.

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